Paperwork
All bookings are confirmed by issue of a clear, detailed and binding contract which is accompanied by a professional invoice and is subject to our Terms Of Business
Payment
We normally require advance payment of all one off engagements. Each invoice issued in this regard is endorsed "All Advance Payments where agreed are held in the agency's client account pending completion of the contract". Generally, a deposit of 20% is required on return of the signed contract and the balance is payable no later than 14 days before the engagement date. Where the engagement date is less than one month from the issue of the contract, the entire fee is payable no later than 14 days before the event. UK businesses who book with us regularly or who provide a binding purchase order may be offered alternative terms.
Client Account
As required by UK law (The Conduct of Employment Agencies and Employment Businesses Regulations 2007), we have a properly designated escrow Client Account - Funds held in the account are not the asset of the business. Our Client Account acts as a matter of assurance. The artist employed under the contract is assured that payment will be forthcoming promptly once the contract has been completed and the client is assured that, in the rare instance that the contract is not completed for whatever reason, funds are held in trust and are refundable.
Contingencies
In the event that an artist is unable to fulfil a contract due tocertifiable illness or any other wholly unavoidable circumstances, Prima Artists undertakes to provide a substitute artist of equal quality
and style Although we have considerble resources and every reasonable effort will be made, we are unable to make any guarantee in this respect. Clients are fully advised of these circumstances and no substitutions will be made without clients approval.
Payments
Payments are accepted by cheque, BACS, CHAPS, International Transfer, Debit Card or Major Credit Card. Our preferred methods are BACS or Debit Card. We also offer a Paypal facility but a surcharge of 4% is added to cover processing costs.
Bookings outside of the UK mainland.
A deposit of 50% is payable where the engagement date is later than one month from the issue of the contract. Full payment (100%) must be received as cleared funds 7 days prior to artists scheduled travel date. The client is to provide Flights, Accommodation, Meals, (or equivalent Per Diem Payment) Transfers in the country of performance (Airport, Venue and Hotel) and Provision of Instruments and or technical/production facilities at the venue (I.E. PA System, Back line Instruments, Stage and Lighting etc). required for the performance and also reimbursement of baggage or cargo costs for transport of instruments or props etc. where needed. This general policy may be verriden by individual artists contract rider.
Bookings On Cruise Ships
There are different arrangements varying from client to client applying to these bookings. Artists are fully advised of these arrangements prior to acceptance of the contract from the client cruise line. see www.cruising.prima-artists.com |
